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Privacy Policy 

Contact Information Storage Consent – UK & Europe
By filling out any form on this website, you acknowledge that your contact details (as stated below) can be stored and used by DGTL Voices  to enable them to provide their services and to email you about suitable opportunities for meeting and networking. 

Privacy Notice

The privacy policy sets out how DGTL Voices uses and protects any information that you provide to us when using any of our products and services. DGTL Voices is committed to protecting your personal information. DGTL Voices takes seriously our obligations with regards to the EU General Data Protection Regulation (GDPR) and the Data Protection Act 1998.

Data Controller Contact Details

DGTL Voices is a subsidiary of the HCI Group. HCI is the Data Controller for any information you supply to us. The company registration number is 07283256 registered in England and Wales.

Healthcare Clinical Informatics Limited
Gresham House
24 Holborn Viaduct
Tel 01792 717490
Click Here to Email our DPO (

What is the purpose of collecting your data and what we use it for?

DGTL Voices may receive or collect your personal data for the purposes of providing our services. This data will include but is not limited to your name and contact details, email address and job title. To evidence your consent for HCI to use your personal information we keep a record of your name and email address and the date and time at which you consented. Please note that if you withdraw your consent to be contacted we are still required to keep your details stored to ensure we respect your wishes and comply with your opt-out.

Your data will be stored and used for the following purposes:

  • To provide our services to you
  • Internal record-keeping
  • Direct Marketing
  • To contact you about conferences and other networking opportunities

Third parties: Your data is not passed on to any third parties for the purposes of marketing. HCI does however utilise third parties to provide our email and web hosting. We may also release your personal information to regulatory or law enforcement agencies if required by law to do so.

Where your information is held?

We use an industry acknowledged leader in secure cloud hosting environments, it operates within:

  • Information Security System (ISO 27001)
  • Cloud Security (ISO27017)
  • Cloud Privacy and Data Protection (ISO27018)

Access to the folder structure where personal data is held is limited to only the relevant staff who will process personal data and access to this is managed as part of the organisation’s IT management approach.

How long do we keep your information for?

We will only retain your data as long as there is a statutory or legal requirement to do so or in order that we are able to provide a service to you. This will usually require us to retain your personal data for a set period of time after any business relationship has ended for accounts and records purposes.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place security measures and managerial procedures to safeguard and hold secure the information we hold.

Your rights to your information

You can withdraw your consent to the use of your personal information at any time. This will affect the services that we are able to supply to you. For more information on your rights you may visit the ICO website:

Providing there is no legal exemption then you are entitled to the following:

  • Request a copy of your personal information
  • Request to erase your personal data
  • Place restrictions on our processing your data
  • Correct any data inaccuracies

To request details of personal information which we hold about you, please submit your request in writing to our DPO or the postal address previously stated under Data Controller.


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